Stalls and Stands Applications for Echoes of History 2023

Small Pitch (3m Frontage) £25
Normal Pitch (6m Frontage) £50
Large Pitch (9m Frontage) £75
Please wait for a confirmation email from our stalls team to ensure your space is earmarked and your stall has been accepted, before making any arrangements.


We reserve the right to restrict certain types of stands or stalls in order to keep a balance in line with the show theme.
Please do NOT complete this form if you are a catering vendor, (IE you want to supply food intended to be consumed at the event, such as: Ice cream vans, Burger Vans, etc.) please instead complete the catering concession tender form - if in doubt, please contact our stalls team.

If you intend to sell food or drink in any form you will need to be registered with the Local Authority where your business is based. You need to have a letter from them confirming your registration which needs to be shown to us with your other paperwork. We will need to take a copy of this and may be asked to submit this to the Local Authority.

You also need to advise us of the following:

  • Trading Name of Food Business
  • Address of Food Business
  • Contact Details for the Food Business Operator
    (name, telephone number and email address of the person in charge of the food)
  • Local Authority where business is registered
  • Food Hygiene Rating (FHRS score)

We will send all the information to the Food Safety Team at Maldon Council who will check that the information is correct and that the business is trading legally.

Stalls will only be fully confirmed once a copy of your public liability insurance certificate and payment has been received - in the case of traders who sell edible goods, additional proof of registration with Maldon Council will be required.
All traders are required to complete an application form in order to trade at the show.

Wristbands will be available from the Booking in Tent near the Exhibitors entrance. Entry for up to three people per booking is included. Others will be charged show entry prices unless prior arrangements have been made. Additional wristbands can be purchased from the Booking in Tent on arrival. Wristbands cannot be issued on behalf of another and must be secured before proceeding onto the show ground. They will be checked by Security and Echoes of History Staff while on site. If you are not wearing a wristband you will not be served at the Bar or Catering Facilities outside of show hours and will be escorted to the Booking in Tent to purchase one.

It is against the Law to sell alcohol to anyone under the age of 18. Please ensure you have proof of age available on arrival if requested by a member of either the Security or Echoes of History Staff when being issued wristbands.

The pitch sizes stated are the maximum available, unless multiple pitches are booked. All vehicles must be within the boundaries of the pitch - additional parking is available if needed away from your pitch site. In the case of a 3m pitch, it will be unlikely to be suitable for both a stall and car combined and these pitches will be mid row, rather than end spaces. We aim to give a minimum of 7m depth for our stalls this is with the potential of more space after a site visit.
You will therefore be expected to put your vehicle in the public or exhibitors car park during the event. For corner or end of row stalls of larger stalls, please contact us once you have booked.

Stall holders can set up from Thursday the 10th of August, but we will be closed to the general public until Saturday.
You will be able to arrive on Thursday the 10th after 14.00 hours and MUST vacate the site by 12.00 hours on Monday the 14th of August.

If you are applying using the paper form, please ensure you send your completed form, a copy of your Public Liability Insurance Certificate and your cheque made out to:

"Essex HMVA"

along with an A5 stamped, self addressed envelope to -

Essex HMVA Stalls, 60 Molrams Lane, Chelmsford, Essex. CM2 7AJ.

To apply for a stall pitch, please complete the electronic application form below - if you'd rather print and complete a paper form, please click here

Please complete the form below, and we'll contact you by return:

You must enter your postcode to continue.
Please select the correct pitch size you require
I / We agree that we will abide by the Essex HMVA show rules

I / We understand that we must supply either a scan of your public liability insurance certificate, or a photocopy of same
as well as payment in full before any stall booking can be considered complete.

I/ We understand that our booking will not be considered complete until this is done.
I / We understand our attendance is at the sole discretion of the Stalls manager, who will confirm any booking and has the final say as to the position and size of stalls.

I / We further understand that any confirmed booking is non-refundable in the case of non attendance.

Paper Form

image of stalls booking form

Click here to download the Stall holders booking form (.pdf)